Overview
Remote Online Notarization (RON) is the process of notarizing documents over the internet using audio-visual technology. It allows notaries and signers to complete legally valid notarizations from different physical locations—no in-person meeting required. RON is secure, compliant with evolving state laws, and especially useful for real estate, legal, financial, and digital asset transactions.
Prerequisites
There are no technical prerequisites to understanding RON, but here's what's generally required for a RON session to happen:
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A valid government-issued ID (for the signer) |
A notary commissioned in a state that allows RON |
Internet-connected devices with a webcam, microphone, and browser |
How Remote Online Notarization Works (Step-by-Step)
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Document Upload The notary (or client) uploads the document that needs to be notarized to the platform. |
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Identity Verification The signer's identity is confirmed through:
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Secure Video Meeting The notary and signer meet via a secure video call where:
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Notarization & Sealing The notary applies a digital seal and e-signature to the document. A tamper-evident record is created. |
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Recording & Audit Trail The session is recorded and stored securely for legal compliance. A journal entry and audit trail are created for future reference. |
Key Features & Benefits of RON
| Feature | Benefit |
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| 100% Online Process | Notarize from anywhere—no travel needed |
| ID Verification Technology | Strong fraud protection through KBA, ID scans, and liveness checks |
| Audit Trails & Journals | Built-in legal documentation and digital records |
| State-by-State Compliance | Follows evolving RON legislation and compliance requirements |
| Convenience & Speed | Same-day notarization for individuals and businesses |
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Is RON Legal in My State? RON is legal in most U.S. states, but each state has its own laws and requirements. |
Is It Safe and Secure? Yes. Our RON platform uses:
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Common Questions
Q: Is RON the same as eNotarization?
A: Not exactly. All RON is eNotarization, but not all eNotarizations happen remotely. eNotarization can happen in person with a digital signature; RON is specifically done over video.
Q: Can the client connect to a session using a smartphone?
A: Yes, as long as it has a working camera, mic, and internet connection. The notary must always utilize a desktop or laptop to conduct transactions.
Q: What types of documents can be notarized online?
A: Most documents, including affidavits, real estate forms, powers of attorney, and loan documents. Some exceptions exist depending on state law. It is the responsibility of the notary to determine which document can be notarized using RON.
Last Updated: August 21, 2026 | Author: Customer Success Team | Version: v1.1
